19 02, 2025

DocSolid Publishes New White Papers on Digital Transformation for Law Firm Mailrooms and Records Rooms: Addressing Efficiency, Security and Governance in the Hybrid Workplace

Michael Herzog2025-02-20T10:32:35-07:00February 19th, 2025|Featured, Press Releases|

DocSolid Publishes New White Papers on Digital Transformation for Law Firm Mailrooms and Records Rooms

Addressing Efficiency, Security and Governance in the Hybrid Workplace

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (February 19, 2025) – DocSolid, the legal technology experts for enterprise paper scanning and workflow today announces new editions of two industry white papers: 7 Reasons to Upgrade to a Digital Mailroom Operation and Law Firms Go Hybrid, Records Rooms Go Digital. These reports provide essential guidance for law firms navigating the shift to hybrid work by transforming their paper-based mailroom and records operations into efficient and secure digital workflows.

As hybrid work settles in, law firms must address the inefficiencies, compliance risks, and real estate challenges associated with paper-based processes. Traditional mailroom operations and physical records rooms no longer support the needs of a modern law firm, where attorneys and staff require seamless access to client information— anytime, anywhere. These white papers provide law firms with actionable strategies to optimize mail and records management, ensuring security, governance, and operational efficiency.

“Hybrid work has elevated the game for how law firms manage and protect client information. Our latest white papers give law firms strategic insights to modernize their operations and adopt a holistic approach to digital transformation. Airmail2 enables firms to move beyond temporary fixes and establish a secure, structured process for mail and records management in today’s hybrid workplace.”

Mailroom White Paper

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Records Room White Paper

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Why Law Firms Must Upgrade Their Mailroom and Records Operations

The legal industry has long relied on paper-based processes for mail and records management. However, the rise ofbhybrid work has exposed critical vulnerabilities, including:

• Security and Compliance Risks – Unstructured scan-to-email processes expose client data to cyber threats, governance failures, and regulatory violations.

• Process Inefficiencies – Attorneys and staff waste valuable time manually handling scanned mail attachments and retrieving physical records, impacting productivity.

• Real Estate Optimization – Firms can significantly reduce office space costs by eliminating paper file storage, aligning with strategic real estate planning.

• Technology Gaps – Without purpose-built digital solutions, firms struggle with fragmented mail and records workflows that fail to integrate with their document management systems (DMS). Steve Irons, President of DocSolid, comments: “Hybrid work has elevated the game for how law firms manage and protect client information. Our latest white papers give law firms strategic insights to modernize their operations and adopt a holistic approach to digital transformation. Airmail2 enables firms to move beyond temporary fixes and establish a secure, structured process for mail and records management in today’s hybrid workplace.”

DocSolid’s Airmail2: The Industry Standard for Digital Mail and Records

DocSolid’s Airmail2 Digital Mailroom and Digital Records Room solutions provide law firms with enterprise-grade technology to digitize mail and records seamlessly within their DMS. Unlike ad hoc scanning solutions, Airmail2 advantages include:

• Direct DMS integration for secure, structured delivery of legal mail and records.

• Automated quality control and audits, reducing errors and enhancing governance.

• Streamlined workflows that eliminate unnecessary handling and physical distribution of documents.

About DocSolid

DocSolid develops, sells and supports secure scanning solutions for leading law firms, corporate legal departments and commercial businesses. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records.

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Download Press Release PDF

SOURCE:
https://www.prweb.com/releases/docsolid-publishes-new-white-papers-on-digital-transformation-for-law-firm-mailrooms-and-records-rooms-302379900.html

27 01, 2025

DocSolid Launches Airmail2 Cloud Solutions: Revolutionizing Paper Scanning for the Hybrid Workplace

Michael Herzog2025-01-27T11:39:36-07:00January 27th, 2025|Featured, Press Releases|

DocSolid Launches Airmail2 Cloud Solutions: Revolutionizing Paper Scanning for the Hybrid Workplace

FOR IMMEDIATE RELEASE

Phoenix, AZ – January 27, 2025 – DocSolid, a leader in digital transformation solutions for law firms and corporate legal departments, announces the launch of two innovative cloud-based solutions: Airmail2 Cloud Digital Mailroom and Airmail2 Cloud Digital Records Room. Law firms and corporate legal departments need cloud-based solutions aligned with information governance policy and recommended security standards. DocSolid’s solutions integrate with leading document management systems (DMS) to provide the industry’s most secure document handling. Airmail2 Cloud is purpose-built for the hybrid workplace which means firms can fast track the new disciplines needed to digitize inbound mail and scan existing paper records at scale.

The legal industry is undergoing a significant shift to digital transformation as firms adapt to the demands of hybrid work and increasing pressure to optimize operational efficiency. Paper-based workflows and physical storage are no longer viable in a digital-first world where secure, remote access to information is critical. Simultaneously, law firm clients are demanding higher levels of data governance and compliance, further intensifying the need for secure and efficient document management. Airmail2 Cloud addresses these challenges head-on, empowering law firms to streamline paper workflows, reduce costs, and meet evolving client expectations in a competitive market.

“With our Airmail2 Cloud offerings, we remove the barriers to entry for effective digital transformation for the hybrid workplace.”

Airmail2 Cloud enables firm-wide deployment with no technical project because there are no servers on premises. Its cloud-based design reduces operational complexities, allowing law firms to easily scale their document management processes while enhancing security and compliance. By eliminating server administration and maintenance, Airmail2 Cloud delivers cost efficiency without internal IT department overhead. The SaaS subscription enables acquisition without a budget process. Airmail2 Cloud integrates seamlessly with iManage, NetDocuments, Microsoft OneDrive, and Microsoft SharePoint for digital delivery of scanned documents.

For Daily Mail

The Airmail2 Cloud Digital Mailroom transforms traditional mail handling into a secure, efficient digital operation. This purpose-built software integrates seamlessly with existing document management systems (DMS), allowing firms to deliver scanned mail to daily mail folders in the DMS. Key features include:

• Batch Scanning: Efficiently scan multiple documents together in one stack using barcodes that link each physical mail item to a digital record. The barcodes
provide end-to-end lifecycle processing and control of paper documents from first touch to shredding.

• Secure Delivery: Automatically route scanned documents to designated folders within the DMS based on routing rules, ensuring compliance and security.

• Workflows: Designed for legal mailroom workflows with automated email notifications.

For Records

The Airmail2 Cloud Digital Records Room provides a comprehensive solution for digitizing large volumes of paper records, and day-forward paper scanning. The system creates searchable PDFs, updates DMS search engines and stores images in existing structured document repositories. Notable features include:

• High-Volume Scanning: Streamlined and customized processes for converting paper records into digital formats, saving money and time on large
scanning projects.

• Quality Control Workflows: Built-in quality assurance process ensures the integrity of scanned documents and enables confident shredding.

• Adaptability: Compatible with all multi-function copiers and dedicated scanners, without adding hardware, software, or additional support.

“DocSolid is the leader in providing innovative paper scanning solutions to address the efficiency and security challenges faced by law firms today,” said Steve Irons, CEO of DocSolid. “With our Airmail2 Cloud offerings, we remove the barriers to entry for effective digital transformation for the hybrid workplace.”

For more information about Airmail2 Cloud Digital Mailroom and Digital Records Room solutions, please visit docsolid.com.

About DocSolid

DocSolid develops, sells and supports secure scanning solutions for leading law firms, corporate legal departments and commercial businesses. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records.

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Download Press Release PDF

SOURCE:
https://www.prweb.com/releases/docsolid-launches-airmail2-cloud-solutions-revolutionizing-paper-scanning-for-the-hybrid-workplace-302360445.html

22 05, 2023

DocSolid Announces New Airmail2 Customer Stewart McKelvey

Michael Herzog2023-09-22T11:41:23-07:00May 22nd, 2023|Press Releases|

DocSolid Announces New Airmail2 Customer Stewart McKelvey

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (May 22, 2023) – DocSolid, the legal technology experts for digital mailroom and records room solutions, announces Stewart McKelvey, a top 20 Canadian law firm based in Atlantic Canada, with over 225 lawyers, has implemented the Airmail2 Digital Mailroom solution which seamlessly integrates with the firm’s NetDocuments document management system, providing efficient, governed delivery of digital mail.

The shift to hybrid operations has accelerated technology digitization strategies for legal practices. Now more than ever, lawyers and staff need Airmail2 because it enables them to be more productive and work securely from home, in office or remote.

“Our firm has adopted a hybrid workplace strategy, and we needed a best practice digital mailroom as part of our new work environment,” said Sherri Thom, IT Director, Stewart McKelvey. “We selected Airmail2 from DocSolid because of its extensive capability set, and smart integration with NetDocuments. The project team at DocSolid were very organized and helped us seamlessly implement and bring the Airmail2 system into production.”

Airmail2 was designed specifically for law firms’ daily mail operations, with daily mail folder delivery to the document management system for secure, managed digital delivery. Airmail2 sets the industry standard for the efficient, governed delivery of digital mail.

Ten best practice features of Airmail2

Multiple workflows for legal mail, docketing, administrative mail, HR, etc.
Mail recipients receive a link to the mail item from the DMS, not emailed PDF attachments
Barcode labels connect paper mail documents to the digital scan location in the DMS
Stack scanning of multiple mail items at any brand MFD, with no additional hardware or software
Quality controls for monitored imaging and disposition according to the firm’s policy
Administrative tools – help desk, dashboard, audits, reporting
Auto-generated mail arrival notifications alert individuals or groups, describe the mail and show a thumbnail image in the email body
Airmail2 Hub provides a communication system between mail recipients and the mailroom
Mail can be delivered to DMS daily mail folders, or directly into the related matter
DocSolid is a NetDocuments Technology Partner using certified API integrations

“Stewart McKelvey now has a permanent digital mailroom, delivering inbound legal mail to recipient mail folders in NetDocuments,” said Steve Irons, President of DocSolid. “They’ve established governance and security for client information in their mailroom operation, and now are driving valuable efficiency gains for the lawyers, wherever they are working.”

Stewart McKelvey’s Airmail2 Digital Mailroom leverages the Airmail2 Hub which lets lawyers communicate back to the mailroom through a ticketed messaging channel on a variety of common issues that arise in digital mail handling. Lawyers viewing a digital mail item can initiate instructions to the mailroom including image fixes, physical document disposition, requests to scan envelopes, or ad hoc instructions on physical mail handling.

“Our robust partner ecosystem continues to deliver a great customer experience and enhance NetDocuments’ value for our user base,” stated Reza Parsia, Vice President, Strategic Partner Management with NetDocuments. “DocSolid’s seamless NetDocuments integration provides legal professionals, like the Stewart McKelvey team, with vast digital mailroom capabilities enabling users to work more productively and securely through one mission-critical cloud platform.”

Visit docsolid.com to learn more about Airmail2 Digital Mailroom and the companion, Airmail2 Digital Records Room solutions.

About DocSolid

DocSolid creates, sells and supports the Airmail2 Digital Mailroom and Digital Records Room solutions for a hybrid workplace. Reliable, secure delivery of digital documents is a best practice for leading law firms and corporate legal departments worldwide. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records. For more information, visit www.docsolid.com.

About NetDocuments

NetDocuments is the #1 trusted cloud-based content management and productivity platform that helps legal professionals do their best work. Backed by over 20 years of experience in cloud innovation, NetDocuments offers a complete end-to-end platform for document and email organization and management, including award- winning security and research capabilities; robust automation, collaboration, and search technologies; seamless integrations with other tools professionals use daily; and much more. NetDocuments supports over 7,000+ law firms, corporate legal departments, and public sector entities globally. Learn more about NetDocuments.

DocSolid media contact:
Michael Herzog, Director
michael@docsolid.com

Press Release PDF

17 08, 2022

DocSolid Releases Industry White Paper, “Digital Mailroom Best Practices for Governance and Security,” at ILTACON

Michael Herzog2022-08-16T07:31:20-07:00August 17th, 2022|Press Releases|

DocSolid Releases Industry White Paper, “Digital Mailroom Best Practices for Governance and Security,” at ILTACON

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (August 17, 2022) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces the release of the industry white paper, “Digital Mailroom Best Practices for Governance and Security” at ILTACON. The white paper describes the security and governance risks law firms engage in when scanning sensitive client information contained in inbound daily mail and sending as email attachments, as well as provides a detailed best practice roadmap to eliminate these risks.

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2 08, 2022

DocSolid Expands Executive Leadership Team, Welcomes Industry Veteran, Joseph C. Scott, J.D., Senior Director of Client Engagement

Michael Herzog2022-08-01T12:19:33-07:00August 2nd, 2022|Press Releases|

DocSolid Expands Executive Leadership Team, Welcomes Industry Veteran, Joseph C. Scott, J.D., Senior Director of Client Engagement

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (August 02, 2022) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today welcomes industry veteran Joseph C. Scott, J.D., as the Senior Director of Client Engagement. Joseph is a recognized leader in legal technology and brings a wealth of experience and industry insight that will be of immense value to DocSolid clients as they prepare for the opportunities and challenges in a post-pandemic world. In his leadership role at DocSolid, Joseph will ensure DocSolid clients maximize the value they receive from the company’s new Airmail2 Digital Mailroom and Records Room software.

(more…)

16 05, 2022

DocSolid Airmail2® Digital Mailroom Implemented by Bricker & Eckler, Gains Firm Significant Efficiencies

Michael Herzog2022-05-17T06:39:24-07:00May 16th, 2022|Press Releases|

DocSolid Airmail2® Digital Mailroom Implemented by Bricker & Eckler, Gains Firm Significant Efficiencies

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (May 16, 2022) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces Bricker & Eckler, a 137-attorney firm with multiple offices throughout Ohio, has selected Airmail2 for the secure delivery of digital mail to the iManage Work document and email management application, part of the iManage knowledge work platform. With Airmail2, Bricker centralized their mailroom for the firm, gaining efficiencies and best practice for digital mail, firm-wide.

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11 04, 2022

DocSolid Expands Leadership Team with IG and Records Expert, Cadis Stuart-Hodges, IGP CRM, as Senior Director of Services

Michael Herzog2022-04-11T15:41:24-07:00April 11th, 2022|Press Releases|

DocSolid Expands Leadership Team with IG and Records Expert, Cadis Stuart-Hodges, IGP CRM, as Senior Director of Services

Former Director of Records for Drew Eckl & Farnham to manage Airmail2 implementations

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (April 11, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today welcomes Cadis Stuart-Hodges, IGP CRM, as Senior Director of Services, a new role for the company that will add substantial value to clients’ information governance and records management best practices as part of their Airmail2 Digital Mailroom and Digital Records Room implementations. Cadis is a certified records management and information governance professional and previous Director of Records for Drew Eckl & Farnham. She will oversee DocSolid’s Consulting and Professional Services and manage implementations of Airmail2 for the company.

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29 03, 2022

DocSolid Airmail2® Digital Mailroom with New Hub Workflow Selected by Jeffer Mangels Butler & Mitchell LLP for Secure Delivery of Digital Mail to iManage

Michael Herzog2022-03-30T16:09:17-07:00March 29th, 2022|Press Releases|

DocSolid Airmail2® Digital Mailroom with New Hub Workflow Selected by Jeffer Mangels Butler & Mitchell LLP for Secure Delivery of Digital Mail to iManage

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (March 29, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces 115-attorney, Los Angeles-based, Jeffer Mangels Butler & Mitchell LLP has selected Airmail2 for the secure delivery of digital mail to the iManage Work document and email management application. This version of Airmail2 now features Airmail2 Hub, an advanced communications and workflow subsystem driving attorneys’ digital mail productivity.

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7 03, 2022

DocSolid Issues Major Release of Airmail2 Digital Mailroom – Workflows and Communications Hub Additions

Michael Herzog2022-03-29T09:46:37-07:00March 7th, 2022|Press Releases|

DocSolid Issues Major Release of Airmail2 Digital Mailroom – Workflows and Communications Hub Additions

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (March 7, 2022) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces a major new release of its market leading digital mailroom software, Airmail2 Digital Mailroom. This significant, new version now includes the Airmail2 Hub, providing structured communications from digital mail recipients back to the mailroom operators to further enhance attorney productivity. Additionally, a comprehensive new workflow subsystem facilitates creation of multiple workflows based on the type of mail received or departmental requirements. Airmail2 featuring the Airmail2 Hub and new workflow facility is currently available and in production with DocSolid clients nationally.

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10 11, 2021

DocSolid President, Steve Irons, Named as Entrepreneur to Follow 2021 for Airmail2 Digital Mailroom and Digital Records Room Solutions, Industry Wired

Michael Herzog2022-03-29T09:47:35-07:00November 10th, 2021|Press Releases|

DocSolid President, Steve Irons, Named as Entrepreneur to Follow 2021 for Airmail2 Digital Mailroom and Digital Records Room Solutions, Industry Wired

PHOENIX, AZ – (November 11, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces company President, Steve Irons, has been named as an Entrepreneur to Follow in 2021 for the Airmail2 Digital Mail and Digital Records Room solutions by Industry Wired magazine.

When the pandemic sent the law firm workforce into home offices, it was critical for the attorneys to receive sensitive client information that was arriving by postal mail to their home offices. DocSolid quickly realized that a best practice digital mailroom was needed at every law firm.

The DocSolid team went to work aggressively and delivered its market leading software, Airmail2 Digital Mailroom in record time. DocSolid went through a rapid, formal product management process, talking to the customers, prospects, and partners. In just over two months, the team had its first version of software running, then released a customer-ready version as MVP (Minimum Viable Product).

Steve Irons comments: “I am proud of how our company pivoted during tough times to create and focus on the new, long term needs of our law firm partners. DocSolid’s team to completely changed our business focus to create an impact solution supporting a law firm’s hybrid work model.”

Airmail2 Digital Mailroom now solves the critical problem of digital daily mail delivery in the permanent model of hybrid law firm operations. This forward-thinking, best of breed solution provides direct delivery of scanned postal mail to firms’ document management systems (DMS), where sensitive information can be properly secured, governed, and processed. This approach overcomes the unsecure and unproductive methods of scan to email attachments. Attorneys, practice groups and administrative operations can set automated distribution rules for inbound mail items, matching the firm’s workflow preferences.

The companion solution, Airmail2 Digital Records Room, is a firm-wide system of software and workflow to digitize paper records to iManage. Airmail2 Digital Records Room replaces paper file rooms to facilitate real estate reduction plans and enables efficient digital delivery of file requests for attorneys working from home.

“Today, the Airmail2 Suite is DocSolid’s comprehensive solution to help firms securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams,” said Steve Irons. “Together, Digital Mailroom and Digital Records Room drive matter governance and eliminate the cost and risk of paper records. In these times Airmail2 enables digital transformation for law firms.”

Learn more about Airmail2 Digital Mailroom and Digital Records Room here.

About DocSolid®

DocSolid creates, sells and supports Paper2Digital® solutions for optimized scanning, printing, and shredding. These patented solutions are enterprise-level implementations deployed with unmatched consulting expertise to reduce the costs, risks and inefficiencies of paper records for leading law firms and corporate legal departments. Thousands of users worldwide rely on DocSolid powered workflows integrated with iManage, NetDocuments, OpenText eDOCS, Worldox, SharePoint, Thomson Elite, Aderant, Filetrail, LegalKey and Chrome River. For more information, please visit www.docsolid.com.

Learn more about Steve Irons’ Feature in Industry Wired here.