PHOENIX, AZ – (November 11, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces company President, Steve Irons, has been named as an Entrepreneur to Follow in 2021 for the Airmail2 Digital Mail and Digital Records Room solutions by Industry Wired magazine.

When the pandemic sent the law firm workforce into home offices, it was critical for the attorneys to receive sensitive client information that was arriving by postal mail to their home offices. DocSolid quickly realized that a best practice digital mailroom was needed at every law firm.

The DocSolid team went to work aggressively and delivered its market leading software, Airmail2 Digital Mailroom in record time. DocSolid went through a rapid, formal product management process, talking to the customers, prospects, and partners. In just over two months, the team had its first version of software running, then released a customer-ready version as MVP (Minimum Viable Product).

Steve Irons comments: “I am proud of how our company pivoted during tough times to create and focus on the new, long term needs of our law firm partners. DocSolid’s team to completely changed our business focus to create an impact solution supporting a law firm’s hybrid work model.”

Airmail2 Digital Mailroom now solves the critical problem of digital daily mail delivery in the permanent model of hybrid law firm operations. This forward-thinking, best of breed solution provides direct delivery of scanned postal mail to firms’ document management systems (DMS), where sensitive information can be properly secured, governed, and processed. This approach overcomes the unsecure and unproductive methods of scan to email attachments. Attorneys, practice groups and administrative operations can set automated distribution rules for inbound mail items, matching the firm’s workflow preferences.

The companion solution, Airmail2 Digital Records Room, is a firm-wide system of software and workflow  to digitize paper records to iManage. Airmail2 Digital Records Room replaces paper file rooms to facilitate real estate reduction plans and enables efficient digital delivery of file requests for attorneys working from home.

“Today, the Airmail2 Suite is DocSolid’s comprehensive solution to help firms securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams,” said Steve Irons.  “Together, Digital Mailroom and Digital Records Room drive matter governance and eliminate the cost and risk of paper records. In these times Airmail2 enables digital transformation for law firms.”

Learn more about Airmail2 Digital Mailroom and Digital Records Room here.

About DocSolid®

DocSolid creates, sells and supports Paper2Digital® solutions for optimized scanning, printing, and shredding. These patented solutions are enterprise-level implementations deployed with unmatched consulting expertise to reduce the costs, risks and inefficiencies of paper records for leading law firms and corporate legal departments. Thousands of users worldwide rely on DocSolid powered workflows integrated with iManage, NetDocuments, OpenText eDOCS, Worldox, SharePoint, Thomson Elite, Aderant, Filetrail, LegalKey and Chrome River. For more information, please visit www.docsolid.com.

Learn more about Steve Irons’ Feature in Industry Wired here.

Airmail2 Digital Mailroom and Digital Records Room Now Compatible with Work 10 Cloud Systems

PHOENIX, AZ – (September 21, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces the Airmail2 Suite, including the Digital Mailroom and Digital Records Room solutions, has achieved certification under the iManage Universal API, enabling compatibility with iManage Work 10 Cloud. DocSolid is among the first of the hundreds of iManage technology partners to have achieved the Universal API certification across its entire product line.

Airmail2 Digital Mailroom was engineered from the ground up to solve the critical problem of digital daily mail delivery in hybrid law firm operations. This forward-thinking, best of breed solution provides direct delivery of scanned postal mail to firms’ iManage document management system (DMS), where sensitive information can be properly secured, governed and processed within the existing iManage facilities. This approach overcomes the unsecure and unproductive methods of scan to email attachments.

The companion solution, Airmail2 Digital Records Room, is a firm-wide system of software and workflow to digitize paper records to iManage. Airmail2 Digital Records Room replaces paper file rooms to facilitate real estate reduction plans and enables efficient digital delivery of file requests for attorneys working from home.

Airmail2 Digital Mailroom and Digital Records Room are tightly integrated with iManage DMS, yet operators do not have iManage logins or direct access. Airmail2 software front ends iManage, providing browser-based applications for mail and records workflows, while performing the integrated DMS connections for mail and records processing using server-side APIs.

Airmail2 solutions were built for the new hybrid law firm workforce, designed specifically for these new security, governance and productivity requirements:

1. Certified DMS integrations for iManage, adaptable to specialized client configurations
2. DMS mapping so that operators can perform profiling without having a DMS login
3. RMS integrations to extract data from existing bar codes on physical matter files for inventory and profiling
4. Quality controls for comprehensive QC workflows to ensure confident shredding and disposition
5. Administrative and monitoring tools – help desk, dashboard, audits, reporting
6. Stable deployment – enterprise-class server and security regimes, Web-based clients, mature DMS integrations and universal scan device support

“DocSolid’s Airmail2 is a timely technology that meets our evolving requirements and best practices for a digital mailroom and digital records room,” said Jason Landers CIO at Drew Eckl & Farnham. “Digital transformation is key to our business objectives now and moving forward, and we are satisfied that the Airmail2 Suite productively moves paper into our digital processes and disciplines so that we can leverage our investment in iManage.”

“The Airmail2 Suite is DocSolid’s comprehensive solution to help firms securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams,” said Steve Irons, President of DocSolid. “Digitizing paper records has a new, clarified ROI – real estate reduction. Together, Digital Mailroom and Digital Records Room drive matter governance from iManage and eliminate the cost and risk of paper records. In these times Airmail2 lights up a digital transformation for iManage users.”

“With the vast adoption of remote working, a connected digital experience has taken on even greater importance to help legal organizations and other professional services firms securely manage the fluidity, efficiency and outcomes of their processes,” said Dean Leung, Chief Customer Officer, iManage. Airmail2 from DocSolid drives firms in their digital transformation by systematically digitizing the paper of daily mail and matter files, allowing firms to tap into workflow, search, security and anytime, anywhere access enabled by their iManage DMS.”

Learn more about Airmail2 Digital Mailroom and Digital Records Room here.

FULL PRESS RELEASE PDF:
https://www.docsolid.com/wp-content/uploads/2021/09/Press-Release-DocSolid-Airmail2-Certified-iManage-Universal-API.pdf

Successful Rollouts Across Early Adoption Firms in AM Law 200

PHOENIX, AZ – (September 8, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces general availability of Airmail2 Digital Records Room after successful implementation and roll outs in key Am Law 200 early adoption program firms.

Airmail2 Digital Records Room is a firm-wide system of software, workflow and firm services to digitize paper records to the DMS (including iManage or NetDocuments). A best-of-breed solution, Airmail2 Digital Records Room replaces paper file rooms, enables real estate compression and delivery of file requests for attorneys working from home to ultimately stop the flow of paper records to offsite storage.

The legal sector is predicted to downsize its real estate needs on average 10% to 30% according to Cushman and Wakefield, a tremendous savings opportunity for firms’ second largest overhead expense (roughly 6-8% of gross revenue). Law firms need a digital records room to eliminate the costly footprint required for paper file storage rooms to optimize this opportunity for real estate reduction.

Interdependent with real estate reduction is the permanent and active trend of enabling a hybrid workforce workflow. The vast majority (76%) of attorneys prefer the continuance of work from home, and the Cushman and Wakefield Bright Insights 2021 report confirms a majority of firms will have staff working remotely for a minimum of two days a week, with most firms (76%) incorporating aspects of hoteling for a population of their attorneys.

A hybrid workforce of in-house and at-home attorneys cannot be supported securely or efficiently when records room workflows are paper-based. Clients expect their law firms to be productive and secure, but attorneys cannot be productive when file requests can take hours or days.  Attorneys using paper files in their home offices simply isn’t a sustainable practice.

Airmail2 Digital Records Room runs bulk backfile conversion projects and provides a day-forward operation for keeping file rooms digital. While file rooms and offsite storage are being eliminated, Airmail2 services file requests for in-home and in-office workers by scanning to the DMS, then sending smart notifications of delivery in minutes.

Airmail2 is designed specifically for the records room scan capture requirements in a law firm, with focus on productivity, flexibility and process integrity that includes:

1. Certified DMS integrations for iManage and NetDocuments, adaptable to specialized client configurations
2. DMS mapping so that operators can perform profiling without having a DMS login
3. RMS integrations to employ existing bar codes on matter files for inventory and profiling
4. Quality controls for comprehensive QC workflows to ensure confident shredding and disposition
5. Administrative and monitoring tools – help desk, dashboard, audits, reporting
6. Stable deployment – enterprise-class server and security regimes, Web-based clients, mature DMS integrations and universal scan device support

Airmail2 Digital Mailroom, the companion solution for secure, digital delivery of daily mail to keep employees productive wherever they work, was released Q4 2020.

“Digitizing paper records has a new, clarified ROI – real estate reduction,” said Steve Irons, President of DocSolid. “Airmail2 Digital Records Room optimizes a backfile scanning project to digitize existing paper files and lets a firm service home workers with digital file deliveries through the DMS. Law firm planners can now include reduction of the paper footprint as part of the real estate strategy.”

To learn more about how and why firms are building digital records rooms, download our white paper here.

Learn more about Airmail2 Digital Records Room here.

FULL PRESS RELEASE PDF:
https://www.docsolid.com/wp-content/uploads/2021/09/Press-Release-DocSolid-Digital-Records-Room-FINALv2.pdf