DAILY MAIL DELIVERED DIGITALLY

Airmail2 software, consulting and professional services create a Digital Mailroom operation, built for a law firm’s unique requirements. Digitized and distributed daily mail supports attorneys and staff working from home because it is secure, and it resolves productivity bottlenecks created by paper records that originate from the mail.

Airmail2 securely delivers inbound legal mail to the DMS with customization for different attorney requirements, administrative assistance and automated notifications. mailroom processing tasks are simplified and automated. Built-in quality controls, help desk and reporting elevate the mailroom to a mission critical operation across all firm offices.

The mailroom is the last major inbound source of paper documents into a firm. Optimizing this operation, integrated with the DMS, is the tipping point for becoming a Paper2Digital^® Law Firm.

RECORDS SCANNING MASTERY

The Airmail2 Digital Records Room builds a digitization project to convert paper records for storage in the document management system, so that firms can downsize their office real estate footprint, and deliver requested files digitally for home office and distributed workers.

DocSolid’s Airmail2 software and consulting enable productive digitization projects. Stop the flow of paper records to offsite storage for closed matters. The Airmail2 software is DMS and RMS aware so that profiling and scanning is done faster with better quality controls built into the process. Airmail2 operators do not require a DMS login. This unique feature makes it possible for law firms to employ various strategies using outsourced labor that keep the firm’s data secure. Built-in quality controls enable confident shredding.

The file room is the last major repository of paper documents in a law firm office. Digitizing this inefficient collection of paper and organizing it in the DMS is crucial for new normal operations.

COMPLETE SOLUTION = MAXIMUM RESULTS

Adopting DocSolid’s entire Paper2Digital software platform as a complete suite provides the largest return on investment and makes a complete Paper2Digital Transformation possible. Deploying firm-wide helps advance the firm’s less-paper initiatives and drives adoption of the document management system. The Paper2Digital Consulting engagement is extensive, to meet the varied workflow and integration needs of a larger deployment. DocSolid’s consulting extends into broad aspects of the project. DocSolid’s leadership team and our depth of experience contribute unique value for your firm.

Our patented methods provide law firms with a comprehensive scanning, printing and shredding framework that reduces the costs, risks and inefficiencies of paper records.

PILOT: PROVEN TO PERFORM

A practical starting point for law firms to begin a Paper2Digital Transformation often starts with a pilot first. A pilot project will typically deploy the Postmark software with an audience of users at one selected office location, or for a single practice across several locations. There is a specified time frame and scope of work defined just for the pilot office(s). The conclusion of a successful pilot establishes the basis for a successful rollout. DocSolid’s Paper2Digital Consulting helps build a pilot framework tailored for your law firm.

DO NOT MOVE PAPER RECORDS OR RECREATE THE FILE ROOM BURDEN IN A NEW OFFICE SPACE.

Law firms must face the facts that it is highly undesirable, impractical and inefficient to move paper records. This is particularly true when any of the following 3 recurring events are on the horizon or in the planning stages:

• Office move
• Lateral move
• Restack

It is smart to purchase a Paper2Digital^® solution for these purposes because it can be budgeted to fit well within the overall project. And with reduced floor space in the office, a day-forward Paper2Digital^® solution needs to be operating. DocSolid’s proven scanning solutions tackle this problem for those that face the challenge of fixing it in the records department, facilities management and office administration. Choose a best practice approach that integrates with the existing document management system such as iManage, NetDocuments or other repositories. DocSolid consulting brings our unmatched experience together with your firm’s Scanbition^® to set up the operation and create a Scan Factory for Records^®.

Pro tip: Don’t wait! We have helped many law firms eliminate entire file rooms. As you would expect, the physical processing takes time and allocated labor that may be outsourced. An office move, lateral move or restack is probably on the 2-year horizon for your law firm. Contact us sooner than later. You’ll be glad you did.

FREEDOM OF CHOICE

When the time comes for your firm to refresh your copier/MFD fleet, or to issue an RFP for a new facilities management contract, do not miss the opportunity to get a transformative scanning solution.

How will this improve our law firm’s FM contract renewal?

Hardware embedded scanning systems can make it difficult for a law firm to switch, but DocSolid is a game-changer because the software works with any MFD hardware you prefer and your facilities management (FM) company can operate the solution. Get a proposal from DocSolid included in your next FM contract. We collaborate with the vendor and they are usually familiar with DocSolid solutions. Having the option to choose different equipment or better pricing is smart.

Imagine tightly integrated scanning to your DMS. No logins or typing at the machines, press one button, scan stacks, and no more bundled scantraptions! Update your firm’s office operations with a Paper2Digital Proposal as part of your MFD or FM contract.